Virtual worker for your company
A virtual worker is an AI agent that takes over repetitive office work in a company. HelpAi sets it up on the tools the company already uses, maintains and corrects it, and your people approve everything that leaves the company.
This section describes what a worker takes over by industry and by role, what we need from you and what it does not do. If you are not sure where to start, the assessment shows where your company loses the most hours.
By industry
Manufacturing
What a virtual worker takes over in a manufacturing firm: checking enquiries, draft quotes for approval and technical prep. What we need from you and what it does not do.
Retail and distribution
How a virtual worker helps retail and distribution: suggested orders, comparing supplier quotes, reconciling price lists and stock, and replies to customers.
Construction and installation
What a virtual worker does in a construction company: drafts quotes and progress statements, payment reminders, site documents, and enquiries to subcontractors.
Services (agency, service, consulting)
How a virtual worker works in an agency, service firm or consultancy: following up quotes, replying to clients, reports, and invoice preparation from timesheets.
IT and technology
How a virtual worker helps IT firms: sorting tickets, first replies to recurring requests, documentation from closed tickets and status updates for clients.
Hospitality and tourism
How a virtual worker works in hospitality and tourism: replies to enquiries and bookings, one view across channels, confirmations and arrival instructions for guests.
Transport and logistics
How a virtual worker helps transport and logistics: preparing transport documents, replies on shipment status, carrier enquiries, and an archive by order.
Accounting and finance
How a virtual worker works in an accounting firm: reminders to clients for documents, sorting, entering data from invoices, and a list of what is missing.
Healthcare and beauty
How a virtual worker helps a clinic, salon or studio: appointment enquiries, reminders against no-shows, a waiting list and replies to common questions.
By role
Administration
What a virtual administrator does: sorts email and documents, keeps records in spreadsheets, prepares letters and weekly reports for management. Under your supervision.
Customer enquiries and sales
What a virtual sales and customer support assistant does: reads enquiries, drafts a quote from the price list, follows up quotes and answers common questions.
Purchasing
What a virtual purchasing assistant does: prepares orders, compares supplier quotes, tracks deliveries and matches orders to delivery notes and invoices.
Reception and appointments
What a virtual receptionist does: replies to appointment and booking enquiries, confirms them and sends reminders. Works in written channels, out of hours too.
Human resources
What a virtual HR assistant does: keeps staff records, prepares annual leave data, reminds you about deadlines and answers recurring employee questions.
Accounting preparation
What a virtual worker does in accounting preparation: sorts invoices and papers, reads the data, matches it to bank statements and assembles a folder for the bookkeeper.