By industry
A virtual worker for manufacturing companies
In manufacturing, most of the time does not go into making the product but into everything around it. An enquiry arrives with an incomplete drawing, someone chases the customer for what is missing, and then a quote is assembled from the price list and the costing. It is repetitive work with clear rules, and that is work a virtual worker can take over.
A virtual worker is an AI agent that HelpAi sets up on your existing tools and runs for you. It does not replace your production engineer or your sales staff. It prepares, checks and assembles, while decisions and sending stay with you.
You see the savings range straight after the questions; we only ask for contact details for the full summary. No obligation. After the assessment you can request a 30-minute meeting.
What a virtual worker takes over
First review of enquiries
Reads the enquiry and its attachments and checks whether it has everything needed for a quote: material, quantity, tolerances, deadline and drawing format. Anything missing becomes a question to the customer, which you approve.
Draft quote
Assembles a draft quote from your price list, your costing and previous quotes. You review it and send it.
Technical preparation
Prepares a specification and a production brief from the drawing and the enquiry, for example a list of materials and operations, so that the production engineer checks instead of writing from scratch.
Quote follow-up
Reminds you about quotes with no reply and, after an agreed number of days, prepares a short note to the customer.
Weekly overview for management
Compiles a list of open enquiries, quotes sent and deadlines, from the data you give it.
What getting started looks like
This is the order of the steps. We agree the exact schedule and timings at the meeting, once we know your work.
- 1
We choose one process
In a 30-minute meeting we walk through how an enquiry becomes a quote today and choose one part, usually checking enquiries or the draft quote.
- 2
We collect your examples
We take past enquiries, quotes and your price list, so that the worker learns your way of working, not a generic one.
- 3
Work with approval
The worker prepares drafts and you review each one before it is sent. The corrections you make become rules for next time.
- 4
Expansion
Once drafts pass without major corrections, we agree the next task, for example technical preparation.
What we need from you
- access to the email inbox or form where enquiries arrive
- your price list and how you cost a job (spreadsheet or software)
- a few past enquiries and quotes as examples
- a person who approves quotes and a production engineer for questions
- a list of materials and standard operations, if you have one
What a virtual worker does not do
- It does not send a quote to a customer on its own until you explicitly allow it.
- It does not change prices or margins.
- It does not approve technical feasibility; that stays with the production engineer.
- It does not write CNC programs; it prepares the brief for whoever writes them.
- It does not agree deadlines on your behalf.
Frequently asked questions
Can a virtual worker read technical drawings?
It can read the enquiry and the attached documents and pull out the data needed for a quote, for example material, quantity and deadline. Complex drawings and feasibility are always checked by your production engineer. How reliably the worker reads your drawings shows on test examples from your company.
Does the worker send the quote to the customer itself?
No, not until you explicitly allow it. The starting point is always a draft quote that you approve.
Do we need special quoting software?
No. The worker uses tools you already have, such as email and spreadsheets. Whether it can also connect to your quoting program or ERP, we check at the meeting.
Does the worker write CNC programs?
No. It prepares the brief for the programmer: the specification and the list of operations and materials. A person writes and checks the program itself.
How much time can a manufacturer get back?
That depends on the number of enquiries and how long a quote takes. The assessment at helpai.hr gives a range, not a promise: it assumes the worker takes over 30 to 60 % of the repetitive work you describe, with that assumption written out.
An estimate now, a clear figure for management.
The assessment shows the range of hours and money your company could get back. If it makes sense, the next step is a 30-minute meeting. You get the price and timeline there, once we know your work.
Start the assessmentUpdated 6 November 2026.